Golf course maintenance
Golf course maintenance software for multi course operators
Golf course maintenance software from TurfOps, built in Cape Town, South Africa, for companies that keep several courses in play. Every hole, green and fairway sits on one map drawn from real course geometry, with the fleet, fuel, agronomy readings, course walks and the spray register required by Act 36 of 1947 held against the ground they belong to. Greenkeepers log the work on a phone with a PIN. The superintendent and the operations director see the same record.
Every course on one map, drawn from real geometry
A multi course operator sees every course on a single map, coloured by how it is doing: green where all is well, amber where a licence is close to lapsing, red where a job has run well over. Zoom in and the course is real. Greens, fairways, tees, bunkers and water are drawn as polygons from proper course geometry, not a pin dropped on a road. Zones can be drawn on the map or imported from a Google Earth KML file. Each course carries its own profile: maintained area, greens and tees area, grass types, climate zone, irrigation source and par. Tickets, readings, machines and spray records are pinned to the hole and zone they concern, so a superintendent who opens the 7th green sees everything that has happened there.
- Open the portfolio map and see every course with its status colour
- Click a course to open its holes, zones, machines on site, tickets and readings
- Draw greens, fairways and tees as zones, or import them from a KML file
- Keep a course profile: areas in hectares, grass types, irrigation source and par
Fleet and fuel across all the courses
Mowers, tractors, bakkies and the small kit each sit on the map at the course they are on, with the person who signed for them. When a machine moves to another course, the handover records its condition, hour meter, odometer and photos, and the receiving course accepts or disputes it, so there is no argument later about who had it. Hour meters go in as machines are used and services come due from the interval, not from a breakdown. Vehicle and machine licences, discs and registrations are grouped as current, expiring within 30 days and overdue. Fuel is logged where it moves: deliveries into the site tank, fills into a machine against a name, and tank readings that TurfOps checks against the logs. The monthly fuel return builds itself and exports to Excel or PDF.
- Hand a machine over between courses with a condition check signed by both sides
- See every vehicle and machine licence grouped as current, expiring within 30 days or overdue
- Log a fill against a machine and a name, or photograph the slip and let TurfOps read it
- Compare the tank reading with the logs and see the gap flagged
Agronomy readings and course walks per hole
Green speed, soil moisture, salinity, clipping yield, temperature, pH and compaction are recorded against the zone they were taken in, from the office or from the field app, and trended per course, zone and reading type over a season. Where a course has POGO soil probes from Stevens Water in the ground, moisture, salinity and temperature arrive by themselves, zone by zone, with nobody typing a number. Course walks score each hole against a checklist for tees, fairways, rough, greens, surrounds and bunkers, with conditions such as mowing height, weed cover, disease and drainage behind the suggested score. The problem holes stand out, and the improvement over a season can be shown to a club committee rather than argued.
- Record a reading against a site, zone and reading type, with notes
- Trend any reading per zone across the season
- Score every hole on a walk and see how audits trend over time
- Pull live moisture per zone from POGO probes already in the ground
Act 36 spray register with automatic weather
Every chemical application on a course is written into a register kept to the requirements of the Fertilizers, Farm Feeds, Agricultural Remedies and Stock Remedies Act 36 of 1947. The superintendent or office logs the product, the application type, the rate, the area and the zone against the course, and each record carries who logged it from their sign in. The weather for the day of spraying is captured automatically for the course's location, so there is no clipboard to lose and no gap in the record. The register is searchable by product, course and date range, and exports to PDF or CSV when an inspector asks. The same register covers any landscaping and grounds work on the same contract.
- Search the register by product name, site and date range
- Export a date range to PDF or CSV for an inspection
- See the spraying weather recorded against every application
- See who logged each application, taken from their sign in
The calendar, the budget and the club
Heavy work is planned on a calendar that also holds tournaments, golf operations and closures, with the affected area marked as greens, fairways, bunkers, tees, rough or the full course, so renovation never lands on tournament week. Budgets are held per course per fiscal year across labour, fuel, chemicals, equipment, water, irrigation and repairs, and compared with actuals month by month. Each line is marked on track, at risk or over budget before month end rather than after it. Each club you maintain gets a read-only portal of its own course: the machines on site, the issues raised and fixed, the readings taken and a monthly summary. Contracts get renewed on evidence rather than on a feeling.
- Plan maintenance around tournaments and closures on one calendar
- Compare budget with actual per course, per category, per month
- Give each club a read-only view of its own course
- Connect the AI assistant you already use and ask it questions about your own data
Common questions
What is golf course maintenance software?
Golf course maintenance software is the system a greenkeeping team uses to record and plan the work of keeping a course in play: mowing, spraying, machinery, fuel, readings and faults. TurfOps is one such system, built in South Africa for companies that maintain several courses. It holds each course as real mapped geometry and keeps fleet, agronomy, compliance and budgets against the holes and zones the work was done on.
Is there golf course management software made for South Africa?
Yes. TurfOps is built in Cape Town by TurfOps (Pty) Ltd and hosted for South African operations. The chemical register follows Act 36 of 1947 rather than a foreign regulation, budgets are in rand, and the field app works with no signal on the back nine. Mapping uses open geospatial data, so there is no licensed basemap to pay for. Onboarding is assisted and starts with a conversation about your courses.
How is TurfOps different from spreadsheets and a WhatsApp group?
A group chat loses a fault in three weeks of messages, and a spreadsheet is only as current as the last person who opened it. In TurfOps the greenkeeper logs the fault, the fill or the spray where it happens, with a photo and a pin, and it lands against the right course and machine with an owner. The office never retypes it. The fuel return, the spray register and the budget comparison are built from what the crew logged.
Does it work for a single course or only for a multi course operator?
Both. A single club can run its own course on TurfOps, and every module is available from day one. Every decision in the product is made for the multi course operator, though: one map of all courses, machines signed between courses, divisions, and a client portal per course. Pricing is per site per month with free unlimited field seats, and a single course is one site.
Can greenkeepers use it without email addresses?
Yes. Greenkeepers sign in with a six digit PIN on any phone, with no email address and no password to forget. The app keeps working with no signal and syncs the moment coverage returns. Field staff are free and unlimited, so every greenkeeper, operator and driver can log work without changing the bill. An Apple Watch app for logging faults by voice from the wrist is in testing.
What does course superintendent software need to cover?
A superintendent needs the daily record in one place: what was cut, sprayed and read, which machine is where and when it is due a service, which vehicle licence lapses next, and what each hole scored on the last walk. TurfOps holds those against the course map and trends them over a season, so a decision about water, a renovation date or a replacement mower has the record behind it rather than a memory.